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- Name
The club shall be called Beech United Youth Football Club. (The Club)
- Objects
The objects of the Club shall be to arrange football matches and social activities for its members and to provide facilities and promote participation of the whole community in the sport of football.
In addition the Club shall promote and encourage comradeship and team spirit amongst its players and spectators both on and off the field of play.
- Rules and Regulations
The Club shall have the status of an Affiliated Member Club of the Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of The Football Association and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.
No alteration to the Club Rules shall be effective without prior written approval by the parent Association.
The Club will abide by and have adopted The Football Association’s Child Protection Policies, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy, copies of which are attached to these Rules and Constitution.
- Status of Rules
These rules (the Club Rules) form a binding agreement between each member of the Club
- Officers
The officers shall consist of Chairperson, Vice Chairperson, Secretary, Treasurer, Registration Secretary, Minutes Secretary and Social Secretary, all of who shall be elected each year at the Annual General Meeting. This committee shall be known as the Executive Committee. This committee shall meet as deemed necessary. The proceedings of which shall be duly recorded in the form of minutes. At meetings of the Executive Committee four shall form a quorum. If less than a quorum is in attendance for such a meeting, then the meeting should not take place.
- Committee
The Club shall be controlled by a body consisting of the Officers and all Team Managers, Assistant Managers and Parent Representatives, who shall be elected at the Annual General Meeting. This committee shall be known as the General Committee. The General Committee shall meet once a month and the proceedings shall be recorded in the form of minutes. At meetings of the General Committee six shall form a quorum, if less than six is in attendance for such a meeting, then the meeting should not take place. The Club have also appointed a Child Protection Officer.
- Powers of the Committee
The property and assets of the Club shall be vested in the Executive Committee.
The Executive Committee shall have the power to suspend or dismiss any member ( including a committee member ) deemed guilty of conduct prejudicial to the good name of the Club, examples being : misconduct on and off the field of play ; violation of club rules ; misuse of club funds.
The Executive Committee shall have the power to fill such vacancies that may arise in its constitution between Annual General Meetings.
The Executive Committee shall have the power to give any player the right of appeal where such player feels that they have a genuine grievance towards a decision made by the Club or one of its members.
The General Committee shall have the power to appoint sub-committees as may form time to time be deemed necessary and shall receive reports of such sub-committees at its meetings.
The General Committee shall have the power to declare a seat vacant should a member absent himself from three consecutive meetings without a satisfactory explanation.
- Club Membership
The members of the Club from time to time shall be those persons listed in the register of members ( the Membership Register ) which shall be maintained by the Club Secretary. Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirements of football as a particular sport.
Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon the applicant’s name being entered in the membership Register.
In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
The Football Association and parent County Association shall be given access to the membership Register on demand.
- Annual Membership Fee
An annual fee payable by each member shall be determined from time to time by the Club Committee. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.
The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.
The fee for all boy players between the Under 11 and Under 18 age groups shall be £60.00.For players in the girls section between the Under 11 and Under 16 age groups the fee will be £40.00. For players in the Under 10 age group and below shall be £40.00. 50% of the fee is to be paid by 1st September before the player can be registered and the remainder by 1st December. In exceptional circumstances and with the agreement of the General Committee a player may pay 25% by the 1st September and the remainder by the 1st April. No player will be able to register until 25% of the annual fee is paid.
If the fee is not paid in full by these dates, it may result in the player being unable to play until it is paid in full. The Income and Property of the Club shall be applied solely towards promoting the Club’s objects as set forth in these rules and constitution and no portion thereof shall be paid or transferred, directly or indirectly, to the members of the Club.
- Resignation and Explusion
A member shall cease to be a member of the Club if, and from the date on which he/she gives notice to the Club Committee of their resignation.
The Club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Club’s members and decided by a majority vote.
- Annual and Special general Meetings
The Annual General Meeting shall be held not later than 30th June each year. The Secretary shall give twenty-one days clear notice of such meeting to all members.
The Statement of Accounts, Balance Sheet and report on the activities of the Club over the previous year shall be received at this meeting. The meeting will also elect the Officers and General Committee by ballot, appoint auditors and transact any other business.
All nominations for positions on the Executive Committee shall have a proposer and a seconder, both of whom must be Club members. Any nominations must be sent in writing to the Club Secretary not less than fourteen days prior to the Annual General Meeting.
Voting shall be carried out by show of hands, one member, one vote, and the majority deciding upon the winner. The Chairperson’s vote shall count twice in the event of a tie. At all other times the Chairperson does not have a vote , apart from a casting vote.
The General Committee, when deemed desirable, also following a written request by four members, may convene a Special General Meeting. The Secretary shall give twenty-one clear days notice of such a meeting to all members, at which eight members shall form a quorum. If less than a quorum is in attendance for such a meeting, then the meeting should not take place.
- Finance
The Treasurer shall be responsible for the accounts of the Club of which proper books shall be kept and audited annually. These books to be made available at each monthly meeting.
Official receipts for all monies received shall be issued and signed by the Treasurer.
The General Committee shall authorise cheques to be signed by two of its members.
The Treasurer shall be expected to produce a yearly budget of accounts at the first monthly meeting after the Annual General Meeting, showing the expected income and expenditure of the Club.
Any fund-raising schemes must be in the name of the Club. All monies from such events must be made to the Treasurer.
Only the following expenses shall be paid upon a receipt handed to the Club Treasurer: telephone bill, postage and referee’s fees. Telephone expenses not to exceed £25.00 per annum. Secretary’s expenses not to exceed 50% of telephone calls.
All managers to collect expenses at monthly meetings.
If any player is cautioned or dismissed from the field of play, the Club shall pay the said fees per E.C.F.A. ruling.
However, the player must repay the fees within seven of receipt of notice by the Club Secretary.
Two independent persons shall audit the accounts prior to the Annual General Meeting.
There will be one bank account in the name of Beech United Y F C operated by the Treasurer. No other accounts shall be held except in exceptional circumstances and by permission of the General Committee.
The Club will pay for one tournament entry fee up to an amount of £60.00 per squad.
- Team Managers and Assistants
The Team Manager or his Assistant shall be answerable for the team, parents and supporters at matches and training.
Any fines incurred by a Team Manager or Assistant shall be the responsibility of that person, e.g. late or incorrect result cards, or non-attendance at league meetings.
Managers of all teams will be required to attend a F A Level One coaching course, which will be at the Club’s expense
Managers of all teams shall be answerable to the Executive Committee.
All those involved with young players shall submit to the Committee a Personal Disclosure Form.
- Team Structure
The Club shall recognise and recommend a playing squad of no more than sixteen players per team.
Each team will be awarded at the end of the season trophies so named.
Players Player award
Manager’s Player award
Most Improved Player
Sportsman’s award
Man of the Match award
All these trophies to be returned to the Club Secretary or Treasurer before the Annual Presentation Evening. A replica shall be awarded to the season’s recipient.
- Club property
First aid kits will be supplied by the Club and must always be kept to a high standard. Replacement items to be bought as required by Team Managers and receipts to be presented to the Treasurer for reimbursement.
All items purchased in the name of the Club will remain the property of the Club at all times. A register is to be kept by the Secretary or Treasurer.
A kit book will be kept and any kit allocated to Team Managers will be signed for.
All property, e.g. trophies, kit, footballs, etc will be the property of the Club and must be returned to the Club upon request from the General Committee.
- Dissolution
A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
In the event of the dissolution of the Club, any assets remaining after satisfaction of all debts and liabilities shall not be paid to or distributed among the members of the Club, but shall be given or transferred to one or more of the following approved sporting or charitable bodies;
• A registered charitable organisation(s).
• Another Club, which is, registered CASC.
• The sports national governing body for use by them for related community sports.
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